Preamble

The Agence Universitaire de la Francophonie (AUF) undertakes to ensure that the processing of personal data carried out on appels-propositions.auf.org complies with the General Data Protection Regulation (GDPR) and the French Data Protection Act.

This data protection policy applies to the processing of data carried out via the website appels-propositions.auf.org.

It informs you about the purposes of the processing carried out, the legal basis for the processing, the recipients of the data as well as their retention period, the security measures, the possible existence of data transfers outside the European Union or automated decision making, the use and management of cookies, your computer rights and freedoms and the way to exercise them.

Who is the data controller of this website?

The person responsible for the data processing carried out by the website appels-propositions.auf.org is the Agence Universitaire de la Francophonie (AUF), located at Pavillon Jean-Marc Léger, 3034, Boul. Edouard-Montpetit, Montreal, (Québec) H3T 1J7, Canada.

To learn more, see the legal notice.

Does this site collect personal data?

According to article 4.1 of the RGPD, personal data is any information that allows you to be identified either directly or indirectly. This site collects personal data via its various contact forms. The personal data are freely communicated to the Agence Universitaire de la Francophonie (AUF) by the persons concerned by consenting to the processing and by taking note of the information displayed under the various contact forms. The data collected is adequate, useful, necessary and limited to the strict minimum.

These include data such as:

• identification data (marital status, identity, age, telephone number, e-mail address, postal address, images, etc.),
• professional data (professional situation, employer, CV, covering letter, etc.).

Why do we process your Personal Information?

What data do we collect?

• Application form: review and assessment of submitted applications
• Application form: contact with candidates
• Professional data: CV, covering letter, etc.
• Identification data: surname, first name, e-mail address, etc.

Probity

By submitting your application, you expressly consent to the processing of your personal data as described below:

• Purpose of processing personal data: your personal data will be processed for the sole purpose of verifying your probity in the specific context of your application.
• Catégories de données personnelles traitées : Categories of personal data processed: the personal data likely to be processed includes, but is not limited to, your name, address, telephone number, e-mail address, professional references, employment history, criminal record and any other information relevant to the probity check.
• Legal basis for processing personal data: the processing of your personal data is based on your explicit consent as required by current data protection laws and regulations.
• Retention period of personal data: your personal data will be retained for the period necessary to fulfil the purpose for which it was collected, in accordance with legal and regulatory requirements.
• Sharing of personal data: your personal data may be shared with third parties strictly involved in the probity verification process, such as service providers or competent authorities, to the extent necessary to achieve the purpose described above.
• Rights of data subjects: you have the right to access, rectify, delete or object to the processing of your personal data, in accordance with applicable data protection laws and regulations.

By submitting your application, you acknowledge that you have read, understood and accepted this consent clause for the processing of your personal data as part of the probity check.

What is the legal basis for the processing done by this site?

The processing of your personal data by the Agence Universitaire de la Francophonie (AUF) is based on your consent, in accordance with the Law modernising legislative provisions on the protection of personal information in the private sector (Law 25) and current European regulations applicable to the processing of personal data provided by the General Data Protection Regulation (GDPR).

Who are the recipients of the data processed by this site?

Your personal data is primarily intended for the Agence Universitaire de la Francophonie (AUF), association of higher education and research establishments and operator of the academic Francophonie. They are processed by the staff of the various departments concerned by your requests.

They are processed solely for the purposes indicated above. Your personal data is hosted exclusively in France by a subcontractor of our Service Provider (within the meaning of Article 4.8 of the RGPD) in a strictly controlled manner. They are never communicated to third parties for commercial purposes.

Is personal data transferred outside the European Union?

Personal data collected by this website is not transferred to actors located outside the European Union. In case of contractual transfer of personal data, he Agence Universitaire de la Francophonie (AUF) ensures that the recipients are based in the European Union.

How is the personal data processed by this site secured?

The Agence Universitaire de la Francophonie (AUF) is committed to protecting personal data processed within the framework of this site, in accordance with the state of the art.

The following are the main security measures to protect your personal data:

• all pages on the site use the https protocol;
• logging of connections;
• blocking of users when an attempt at piracy is detected;
• Personal Data is deleted at the request of the person concerned or at the end of the retention period;
• the data is stored on data servers that comply with the highest technical security standards.

How long will personal data processed by this site be kept?

Your personal data will be kept for 2 years from the date of submission of your application. This data will be automatically deleted in accordance with legal and regulatory requirements at the end of this period. 

Does this site use cookies?

When you visit this site, one (1) session cookie is placed on your computer, tablet or ordiphone.

This cookie allows the proper functioning of the site and greatly improves your user experience.

This cookie is only used to assign a specific session to the user. A major advantage of the session ID is that if you open multiple windows of the same web page, they are assigned to a single session.

This makes it possible to launch several requests at the same time without losing important personal information.

The session cookie is therefore used to store information about the current session.

Other information, such as login data or previously completed online forms, is also retained during the session.

However, if you end your browsing session, the session ID and all other stored data will be deleted. This means that when you open the same web page in a new browser window, you will be considered a new visitor.

For more information on cookies, you can visit our cookie use policy or go to the site of the CNIL.

Can I object to these cookies?

Yes, and in several ways. If you do not want this website to place cookies on your computer, you can block them:

• by using a browser that, by default, refuses cookies;
• by configuring your browser appropriately or by installing an additional component on your browser, specifically designed for cookie management;

This website respects your choice.